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    Nazareth College Catalogs
   
 
  Jul 23, 2017
 
 
    
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2012-2013 Graduate Catalog [ARCHIVED CATALOG]

Academic Policies and Procedures


 

Student Responsibility

In accepting admission to a graduate program of study at Nazareth College, the student assumes responsibility for becoming aware of, knowing, staying abreast of, and complying with the academic policies and procedures, and Nazareth College policies, set forth in this catalog and subsequent ones as appropriate. It is the responsibility of each student to know, understand and complete the requirements for his/her degree program.

This section of the Catalog is maintained by the Office of Graduate Student Services. The academic policies and procedures for graduate students as stated herein are subject to periodic review and possible change by the Vice President for Academic Affairs and faculty committees. Students are subject to the most current academic policies and procedures that are in effect.

Entries appear in alphabetical order. Click on a link to be taken to the entry below.

 

 


Academic Integrity

Definition: Academic integrity is essential to the educational mission of Nazareth College, for the free pursuit of knowledge and understanding is seriously impeded by any form of academic dishonesty. Hence, no form of academic dishonesty will be condoned by the college.

“Academic dishonesty” is understood as any act of deceit bearing on one’s own or another’s academic work, where “academic work” is understood to mean any activity pertaining to the educational mission of the college. Such acts include, but are not limited to, plagiarism in any form and the use during an exam of information or materials not authorized by the instructor for such use.

PROCEDURES:
Note: If the student’s home department is different than the department in which the course resides, throughout all steps of the appeals process, the program director, chair and dean of the student’s home department must be informed of the status of the appeal.

In the event that an instructor believes a student to be guilty of some form of academic dishonesty, the instructor will ordinarily meet with the student as soon as possible to discuss the basis for this belief. After such a meeting, the instructor may impose sanctions on the student. Sanctions may include a failing grade for the relevant work or for the course, at the discretion of the instructor. If this occurs before the published deadline for dropping courses with a “W” grade, sanctions override the ability for a student to withdraw from the course in question. The instructor will inform the student as well as the program director and chair of the department in which the course resides of the sanctions as soon as possible. In the event that an instructor judges that a student’s dishonesty requires sanctions beyond failure of the course, such as a dismissal from the college, he or she may recommend such an action to Vice President for Academic Affairs or designee, after informing the appropriate program director, chair, and dean.

If a student wishes to appeal the judgment or the sanctions of the instructor, he or she will inform the instructor to this effect within ten working days of being informed of the judgment and the sanctions. At that point the student will submit a written request for appeal, including his or her reasons for appeal, to the program director of the program in which the course resides. In a case where the instructor is also the program director the appeal will be submitted to the chairperson of the department in which the course resides. If a student wishes, he or she may meet with the program director after which the student, the instructor and the program director will meet in an effort to resolve the matter. The program director may not revoke the sanctions of the instructor.

If the student remains unreconciled, he or she may appeal in writing, including his or her reasons for appeal, to the chairperson of the department in which the course resides. If the student wishes, he or she may meet with the chairperson, after which the student, the instructor, and the chairperson will meet in an effort to resolve the matter. The chairperson may not revoke the sanctions of the instructor.

If the student remains unreconciled, he or she may appeal in writing, including his or her reasons for appeal, to the dean of the school/college in which the course resides, who will then judge the appeal in consultation with two appointed faculty members and one student representative. The Dean will consider the recommendation of this group and consult with the instructor and relevant department chairperson; if the instructor and chair agree with the recommendation, the student will be informed. If the student does not accept the recommendation, all relevant materials should be submitted to the Vice President for Academic Affairs or designee.

All judgments of the Vice President for Academic Affairs or designee are final, except when the sanctions of suspension or dismissal are involved. These sanctions may be appealed to the President of the College. Such an appeal, however, shall be entertained solely at the discretion of the President.

If such an appeal is entertained by the President, an informal meeting of the principals involved will be arranged. After the President is satisfied with the content and extent of the information presented, the meeting will be adjourned. The President’s findings will be communicated in writing to the student and other relevant parties within five working days of the appeal hearing. Decisions of the President are final.

Note: Students in the 4th year DPT program will follow the Academic Integrity Policy outlined in the Undergraduate Catalog.

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Academic Standing

Students are in good academic standing if they are not on academic probation, and if they are making satisfactory progress toward the degree for which they are working and are, therefore, eligible to register for the following semester. At the graduate level, students are placed on academic probation if their overall GPA is below a 3.0.

Note: Standards of academic standing for the School of Health and Human Services Licensed Health Professions may be more stringent than those outlined above as governed by program requirements, licensing and accrediting organizations. Consult departmental student handbooks for individual program policies to which students must adhere.

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Accommodations for Students with Disabilities

Nazareth College is committed to providing support services and assistance for students with disabilities. The Office for Students with Disabilities, in keeping with the Americans with Disabilities Act (ADA), provides support services, including reasonable accommodations, classroom modifications and appropriate services to all students with documented disabilities. A student who would like to receive reasonable accommodations is encouraged to contact the Director of the Office for Students with Disabilities at (585) 389-2498 or by e-mail at ssmyth6@naz.edu to schedule an appointment.

The provision of all reasonable accommodations and services is based on documentation which validates the need for such services. Professionals conducting assessments of disabilities must be qualified to do so. A school plan such as an individualized education program (IEP) or a 504 plan is NOT sufficient documentation, but can be included as part of a more comprehensive assessment. Prescription pad notes are not acceptable documentation. Documentation should ordinarily be no more than three years old.

Nazareth College does not provide testing for learning disabilities.
For additional information, please consult the Nazareth College Handbook for Students with Disabilities, available in print or on the college’s web site.
 

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Add/Drop or Course Withdrawal

Returning graduate students can add/drop on NazNet through the first week of the semester. Graduate students in their first semester need advisor approval for course changes (approval can be provided by the advisor or program director to Graduate Student Services via phone or email). In certain circumstances (with advisor approval, and if the class has not met twice) graduate students may add classes in the second week of the semester. Contact Graduate Student Services for assistance. Graduate students may withdraw from a course through the 10th week of classes (as indicated on the College calendar) without academic penalty (grade of “W” granted). Sanctions imposed due to academic integrity issues take precedence and may prevent a student from dropping with a “W” grade. During the web registration period, students may process schedule changes on NazNet as many times as necessary; significant course changes should be discussed with the advisor. After the Drop/Add deadline, a Drop/Add Form, with the appropriate signatures, must be filed with the Registrar’s Office for all schedule changes. Failure to withdraw from a course officially through the Registrar or to finish the requirements of an “Incomplete” by the specified date results in an “F” grade, which is not removed from the transcript. Students receiving loans or other forms of financial aid should check with the Financial Aid Office to see whether their eligibility will be affected by the course withdrawal. For further information, see Term Withdrawal under Financial Information.

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Advisement

There is a mandatory advisement session prior to a student’s first semester enrolled in graduate course work. Students are required to attend this advisement session. A student may meet with his or her advisor at anytime by making an individual appointment. Advisement is recommended when changing your status (full-time vs. part-time).

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Attendance/Absence

Students are expected to attend all meetings of courses for which they are registered. Students are expected to know the college’s academic calendar. They should avoid making travel or other plans that require them to miss classes or final exams; special accommodations may be extended to students traveling for official college purposes. It is assumed that the students, as well as the instructors, contribute something to the courses by their presence and participation. While there is no officially recognized system of “allowed” absences, departments and individual faculty members may establish their own criteria, and it is the student’s responsibility to know these criteria. In cases of excessive absence, the instructor may advise the student to withdraw from the course. A student who is unable to participate in any class, examination, or assignment due to his or her religious holy day requirements shall not be penalized, provided the instructor has been notified in writing at least two weeks prior to the absence. Regardless of the reason for absence, it is the responsibility of the student to make up all missed work to the satisfaction of the instructor. Students must meet deadlines for course requirements during a period of absence unless the student makes alternate arrangements with the instructor prior to the original due date.

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Auditing a Course

 

Auditing provides a graduate-level experience for those who wish to learn specific material but not earn credit. Generally, anyone who audits a course does all of the work required for the course excluding the final examination. No grade is ever given and no credit is earned. In all cases, an audit (AU) will appear on the transcript upon completion of the course.

Auditors must meet any applicable course prerequisite(s) through equivalent course work or professional experience. Interested persons may audit graduate courses on a space available basis and with the approval of the Program Director. Having received the Program Director’s approval, an auditor will be notified the Friday prior to the start date of classes regarding space availability. Registration and payment will be due prior to attending the first class. The audit fee is one-third (1/3) the tuition charge of the course plus applicable fees.

 

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Bloodborne Pathogen Exposure Training

For students enrolled in Master of Science in Education degree programs, Master of Science degree programs in Creative Arts Therapy and Speech-Language Pathology, Occupational Therapy, and Doctor of Physical Therapy program:

The Occupational Safety and Health Administration (OSHA) has determined that some workers face a significant health risk as the result of occupational exposure to blood and other potentially infectious materials. While the College does not feel that student teachers, interns, and clinicians face a high risk, the College does feel that information regarding bloodborne pathogens is critical to professionals working with children and young adults. If you are enrolling in an internship, clinic, practicum and/or student teaching experience, you must attend a bloodborne pathogen exposure training within a course of your program of study or through your employer. Students enrolled in the M.S. degree programs of Creative Arts Therapy will undergo bloodborne pathogen exposure training as an established procedure of the internship/clinical site.

As regulated by OSHA, this training must take place on a yearly basis. If a student has already participated in bloodborne pathogen training through his or her employer within the twelve months prior to the student teaching, internship, clinic, or practicum experience, then the student must obtain from his/her employer a letter to the Nazareth College Health Services Office that gives the specific date when training took place. For the Occupational Therapy Program, a copy of this training letter is also required and will be placed in the student’s OT Program file.

Any student not trained will be removed from active participation in the classroom/clinic/practicum setting.

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“C” Grade Policy

No more than two C grades (C or C+) in graduate-level work earned at Nazareth College will be counted as part of the degree program. A student receiving a third C grade will be required to retake one of the courses. The course to be retaken will be determined in consultation with the Program Director. See Grading System

Notes:

  • Standards for grading, including “C” grade policies, for the School of Health and Human Services Licensed Health Professions may be more stringent than those outlined above as governed by program requirements, licensing and accrediting organizations. Consult departmental student handbooks for individual program policies to which students must adhere.
  • There are specific guidelines regarding individual course grades and GPA for students pursuing annotation/extension or certification-only programs through the School of Education. See Annotations & Extensions  program section for additional information.

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Capstone Seminar

For students enrolled in Master of Science in Education degree programs:

Once students are registered for Capstone Seminar (three credit hour course), they must remain in good academic standing for all registered course work. Capstone Seminar is identified with a 690 course number and is linked to the departmental prefix, for example INCH 690, MED 690, etc. (Educational Technology Specialist capstone is the exception and is listed as EDTS 695). Withdrawal from any course, student teaching, internship, practicum, or clinical experience will automatically result in being withdrawn from Capstone Seminar. Should this occur, students must re-register for Capstone Seminar during the semester when all program requirements are completed.

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Change of Name/Address

Each student must provide a current correct name and address to the Registrar/Graduate Student Services Office (Smyth Hall room 1) within 10 days of any change. Forms are available in the Registrar/Graduate Student Services Office. Change of name must be accompanied by appropriate legal documentation.

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Change of Program

The program of academic emphasis is declared at the time of application. Students who are in good academic standing must petition to change their program. Forms to request a Change of Program are submitted to the Office of Graduate Student Services, Smyth Hall, Room 1.

Change of Program requests will be considered up until the final six weeks of a fall or spring semester, or up until the final two weeks of a summer term. If a request is filed during the final weeks of the term, it will be held until the final grading cycle of the term is completed to determine the student’s academic standing in his or her program.

A request for program change by a student not in good academic standing will require the approval of both the current program director and the director of the program to which the student is requesting entrance.

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Changes in Course Schedules and Fees

Fees, course offerings, and instructors are subject to change without notice. Nazareth College reserves the right to cancel, combine, limit, change, or add sections of courses.

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Changes in Program Requirements

Nazareth College reserves the right to review and revise graduate curriculum. In all instances of changes to program requirements, students will be advised accordingly with as much advance notice as possible.

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Classroom Behavior

Students are expected to behave appropriately in the classroom. Any conduct which infringes upon the rights of others or which adversely affects the academic or administrative activities of the College is prohibited. Students may be disciplined for any conduct that includes but is not limited to the following acts of misconduct: any action which endangers a student or the College community or interferes with or disrupts the academic process. See the Student Code of Conduct for more information. Individual programs may have additional requirements.

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Commencement Procedures

Commencement at Nazareth College is held annually in May. Nazareth requires that students have completed all program requirements for the master’s degree, including a minimum cumulative GPA of 3.0, and have fulfilled all financial obligations to the college, before degrees will be awarded. Students who have not met all degree requirements by the May commencement ceremony may petition to participate in commencement exercises if they will meet all degree requirements by the end of the subsequent summer terms (note: students will not receive a degree until all program requirements have been met). A student who completes degree requirements during the fall semester participates in the commencement ceremony the following May.

On the official transcript, a statement will be posted that all requirements have been met as of the end of the term in which requirements are completed. It is the responsibility of all students planning on graduating to fill out the Commencement Information form and to file it with the Office of Graduate Student Services by the deadline specified in the academic calendar. Diplomas can be picked up in the Office of Graduate Student Services within one week of the end of each term (diplomas not picked up will be mailed).

A student who will be absent from the commencement ceremony must inform the Office of Graduate Student Services. Information concerning commencement is mailed to eligible students in February of the anticipated commencement year.

See also Degree Completion/Degree Audit.

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Contesting a Final Grade

Questions regarding grades should first be discussed with the instructor. If questions regarding a course grade cannot be resolved between the student and the instructor, the student is required to follow specific steps to resolve the issue. Procedures pertaining to Contesting a Final Grade are available in the Office of Graduate Student Services, Smyth Hall, Room 1. Detailed procedures are also available on the Graduate Student Services website at www.naz.edu/graduate-student-services/forms.

Appeals for grading errors must be made by the last Monday of September for the previous spring/summer grades and the last Monday of January for the previous fall grades. Any appeals for a grading error in a course in which an incomplete was given must be made within six weeks of the posting of the new grade.

Note: The process of contesting a final grade for the School of Health and Human Services Licensed Health Professions may vary from the procedures referenced above as governed by program requirements, licensing and accrediting organizations. Consult departmental student handbooks for individual program policies to which students must adhere.

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Credit Limits - Fall and Spring
Graduate students are limited to a maximum of twelve (12) credits in the fall and spring semesters (with the exception of Physical Therapy, Occupational Therapy, and Social Work students). In addition, if a graduate student is taking an undergrad course (or courses) the total registered credits cannot exceed 15 (undergraduate and graduate combined).

Credit Limits - Summer Terms
Two summer sessions are traditionally scheduled during the time period of mid May through early August. It is required by New York State Education Department regulation that students may register for a limited number of credit hours based on the number of weeks of the session. Therefore, the maximum is 6 credit hours that a graduate student may register for during one summer session. Please note: with regard to financial aid, the accumulation of summer sessions is considered to be one term.

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Deferred Admission

Students who have been accepted for admission may delay entrance into selected graduate programs for a period of up to one year. Students may indicate this on the Intent to Enroll form mailed to them as a part of the acceptance packet of information. Students wishing to defer admission after the Intent to Enroll form has been filed should request an Admissions Deferral form from the Office of Graduate Admissions. Students not enrolling in graduate-level course work within the one-year period following acceptance to a graduate program must re-apply.

Please note: (1) This policy does not apply to the Speech-Language Pathology Program where admission is to a specific fall or spring semester. (2) This policy does not apply to the Creative Arts Therapy Program where admission is to a specific fall semester. (3) This policy does not apply to the Doctor of Physical Therapy Program where admission is specific to a summer term. (4) This policy does not apply to the Occupational Therapy Program where admission is specific to a summer term.

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Degree Completion/Degree Audit

Degree candidates must file a Commencement Information Form at the time of registration for final courses in the degree program. Completion of this form initiates a degree audit. The degree audit considers courses in progress as well as completed courses and determines the extent to which total degree requirements have been, and will be met. This form may be obtained in the Office of Graduate Student Services, Smyth Hall, Room 1, or downloaded at the link above.

Degree completion is posted on a student’s transcript in December, May, or August, following the end of term. The degree completion date may be helpful for the purposes of employment, certification, licensure, and/or application for advanced study. The date of completion is the actual end of term when degree requirements are completed. Please note that if all degree requirements are not fully met at the end of the semester (e.g., a student has taken an incomplete grade or has an undergraduate deficiency that has not yet been cleared), their completion date will be changed to a subsequent term, pending resolution of any outstanding requirements.

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Dismissal

The college reserves the right to dismiss at any time a student whose conduct and/or academic standing renders the student unacceptable as a member of the college.

Note: Standards related to dismissals for the School of Health and Human Services Licensed Health Professions are outlined in departmental student handbooks.

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Electronic Communication Policy

All faculty, staff and students are provided a Nazareth College e-mail account (@naz.edu), which is one of the College’s official methods of communicating important and time-sensitive information. All are expected to check the mail sent to this account on a frequent and consistent basis, and to respond to official communications from the Nazareth College Community in a timely manner. All are responsible for monitoring this account and for the consequences of missing important and time-sensitive messages.

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Electronic Portfolio - Education Programs

Students in selected teacher education programs will complete an electronic portfolio. An orientation class, EDU 095 Orientation to Personal Electronic Portfolio and Electronic Resource System, is required for students in the graduate inclusive education, TESOL, business and marketing education, and music education programs. The class will introduce students to the major components of the system and provide information about how to access the resource system. There is a course fee attached to EDU 095 which covers a student’s access to the software for the duration of his/her graduate program.

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Enrollment Status Verification for Student Loans

See Financial Information  .

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Exceptions to Academic Policies and Degree Requirements

Exceptions for students to specific academic policies, program requirements, and/or degree requirements must be made in writing via a Graduate Student Petition, and have the written approval of the instructor (if appropriate), faculty advisor, program director, and the chairperson of the student’s academic department. Verbal approval is not considered sufficient documentation to exceptional situations. To protect the student’s best interests, any changes or exceptions must be made through the formal student petition process. Forms are available in the Office of Graduate Student Services, Smyth Hall, Room 1. See also Petitions.

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Fieldwork: Course-Related Fieldwork for Education Programs

While required by the New York State Education Department, the expansive fieldwork component also enables the program directors and faculty to further link theory with practice throughout each graduate education program’s curriculum. Descriptions of courses requiring fieldwork have a notation indicating this requirement. As per New York State Education Department requirements, fieldwork is scheduled during the day in the fall, spring, and summer terms. Field hours are to be completed in the semester in which a student takes classes that have associated field hours. Prior experiences cannot qualify. It is recognized that many graduate students are also full-time teachers; therefore, in some cases, fieldwork may be possible through a student’s employing school district. However, whether through a student’s employing school district or not, ALL fieldwork arrangements are made formally by the College through the office of the Field Placement Services Coordinator. Students will have the opportunity to discuss field placement arrangements with advisors and faculty.

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Grade Point Average

Students are considered in good academic standing if their overall grade point average is 3.0 or higher. The semester GPA (calculated on a semester basis) and the cumulative GPA (calculated on all grades which earn grade points) are derived by dividing the number of hours attempted into the number of grade points earned. Grades for courses accepted in transfer are not included in the GPA calculation. Courses with grades of W, S and U, AU, and I are not included in the GPA calculation.

Note: Standards of academic standing for the School of Health and Human Services Licensed Health Professions may be more stringent than those outlined above as governed by program requirements, licensing and accrediting organizations. Consult departmental student handbooks for individual program policies to which students must adhere.

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Grade Reports

A student has access to his/her grades and may print a hard copy grade report through NazNet. Please note: While grades are reported at the completion of each summer session, the accumulation of summer sessions is considered to be one term.

If no grade appears for a course after the grading process has been completed, or if a grade appears to the student to be incorrect, the student should check with the instructor immediately to clarify and/or correct the error.

The College reserves the right to withhold a student’s transcripts and/or diploma until all bills are paid in full.

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Grading System

Letter grades and quality points are given for each course at the close of each semester according to the following system:

Letter  
Grade
Quality  
Points
 
Description
A 4.0 Exceptional achievement, comprehension, and application of graduate-level work
A- 3.7 Superior achievement, comprehension, and application of graduate-level work
B+ 3.3 Substantial achievement, comprehension, and application of graduate-level work
B 3.0 Meets expectations for achievement, comprehension, and application of graduate-level work
B- 2.7 Achievement, comprehension, and application are below expectations for graduate-level work
C+ 2.3 Lowest acceptable passing grade
C 2.0 * See below
F 0.0 Failure

* No more than two C grades (C or C+) in graduate-level work earned at Nazareth College will be counted as part of the degree program. A student receiving a third C grade will be required to retake one of the courses. The course to be retaken will be determined in consultation with the Program Director.

Notes:

  • Standards for grading and probation (including the ‘C’ grade policy) for the School of Health and Human Services Licensed Health Professions may be more stringent than those outlined above as governed by program requirements, licensing and accrediting organizations. Consult departmental student handbooks for individual program policies to which students must adhere.
  • There are specific guidelines regarding individual course grades and GPA for students pursuing annotation/extension or certification-only programs through the School of Education. See Annotations & Extensions  program section for additional information.

S, U Satisfactory, Unsatisfactory. Letter grades used to measure student achievement in certain designated courses such as some internships, practica, student teaching, or the comprehensive examination. Credit hours are earned for satisfactory work but such grades are not included in the grade point average.

AU Indicates that a student has elected to audit the course; no credit is given and final exam is not required.

I Incomplete. Student did not complete all the work required for the course. Must be resolved by date published in the Graduate Student Information Guide. Note: An “I” grade remains on the transcript after the new grade is posted. See also Incomplete Grades.

R Indicates that the course has been repeated. For example, BR recorded on a grade report and transcript would mean that this student had repeated the course and received a grade of B. The original grade remains on the permanent record along with the new grade although only the second grade is calculated in the grade point average.

W Withdrawn. Up to the date assigned in the Graduate Student Information Guide, a student may withdraw from a course without grade penalty. Thereafter, a grade of “F” may be assigned.

IP In Progress.

NR Not Reported.

Grades of AU and W are not assigned by the instructor, but elected by the student.

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Human Subjects Research


Nazareth College (the College) values and encourages research involving human subjects and strives to provide opportunities for faculty and students to engage in this activity. In doing so, the College accepts the legal and ethical responsibilities for safeguarding the rights and welfare of human subjects involved in this research.

The College requires that all research projects that use human subjects be approved and periodically reviewed by the Human Subjects Research Committee (the HSRC). The HSRC operates under Section 474(a) of the Public Health Service Act (P.L. 93-348) as implemented by Department of Health and Human Service regulation Title 45, Part 46 of the Code of Federal Regulations (45 CFR 46) which details procedures to safeguard human subjects in research.

Complete information regarding policies and procedures is available on the FEC website in committee reports or upon request from the Chairperson of the HSRC. Since the committee chairperson is a faculty member elected to the position on a rotating basis, please contact the Office of the Vice President for Academic Affairs to obtain the current Chairperson contact information.

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Incomplete Grades

* see below for Procedures
A grade of “I” for incomplete work will be arranged through student and instructor. This grade is given only in extenuating circumstances such as family or personal emergencies that have occurred during the semester and preclude course completion. Students are eligible for an incomplete grade only if they have completed a major portion of the course work. Incomplete grades must be resolved within six weeks of the end of the semester grading cycle. While the “I” grade does not impact the cumulative grade point average, the “I” grade remains on the student transcript along with the final grade earned in the course.

Procedures:

  1. The student will be responsible to get an Incomplete Grade Request form, available electronically or in the Office of Graduate Student Services, Smyth Hall, Room 1. This petition initiated by the student will need to specifically: (1) Request an incomplete grade for a specified course, and state the reasons for the request. In order to continue, the instructor must be in support of the reasons written. (2) Outline the student’s responsibilities for meeting course requirements. (3) State the date by which the course requirements will be met. The date of resolution of the incomplete grade will be no later than the date published in the semester calendar.
  2. The signatures of the student and the instructor are required on the petition form signifying agreement with the conditions resolving the “I” grade. These two signatures are the only signatures required.
  3. The instructor will return the top (original) copy of the completed petition form to the Office of Graduate Student Services. The instructor is to retain the third copy of the petition, and give the second copy to the student. The original will be placed in the student’s file in the Office of Graduate Student Services.
  4. Should the student require additional time beyond the published time allowed, the student will be required to initiate a second petition. An Extension of an Incomplete Grade form may be obtained from the Office of Graduate Student Services. This petition for an extension must include a specific completion date. Signatures required on this second petition are: Student, Instructor, and Program Director. Petition for an extension of an incomplete grade will only be reviewed due to extremely serious circumstances.
  5. If a final grade is not submitted at the required end of the designated time period, and there is no petition on file in the Office of Graduate Student Services approving an extension of the time period for resolution of the incomplete grade, then the grade of “F” will be assigned by the Registrar’s Office.

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Independent Study

The purpose of independent study is to allow students to engage in research and/or study in a specialty area that is not available through established course offerings. Independent study is not designed to resolve schedule conflicts. It requires a comparable workload, a similar time frame, and the same quality level of work as in the regular courses.

Matriculated students in good academic standing may have only one independent study in their program.

Students pursuing this option may download the Student Proposal for Graduate Independent Study form or obtain one in the Office of Graduate Student Services, Smyth Hall, Room 1. The approval process may take up to one month to complete. The independent study proposal must be completed prior to the registration dates for the semester. Please note: Independent study cannot be taken as an audit.

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Leave of Absence

A student in good academic standing may be granted a leave of absence for a maximum of one academic year for medical reasons, financial necessity, etc. After one year, a student will lose their matriculation status and will be inactivated from their program. Request for a leave of absence is made through the Graduate Program Request for an Official Leave of Absence form. A student must specify on the form: (1) date of the beginning of leave; and (2) date of expected return. A leave of absence may impact course sequence and program completion. Therefore, it is required that the student meet with his/her advisor to adjust the program of study in anticipation of the student’s return. Signature and processing by the Office of Graduate Student Services is the final step in the process. A completed Graduate Program Request for an Official Leave of Absence form must be received prior to the semester(s) to which it applies. It is in the student’s best interest to follow this procedure to ensure student status and gain valuable information regarding programmatic issues due to a leave of absence. See also Time Limit.

The following access or services are available to students on a leave of absence: *
• Access and services as per existing departmental policies or practice
• Access to technology: ID card for bookstore, vending, Cabaret, library; e-mail account; Moodle; NazNet; personal web sites; computer labs and user support line

The following access or services are not available to students on a leave of absence:
• Health Services
• Center for Spirituality (Pastoral Counseling)
• Counseling Services
• Department laboratories where potentially dangerous materials are used
• Others at the discretion or practice of individual departments

* Please note that involuntary leaves of absence (e.g. disciplinary) are not covered under these guidelines. Other restrictions may also apply.

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Nazareth College Policies Regarding FERPA

FERPA guidelines restrict directory information that can be released by colleges and universities. Under FERPA, directory information may be released without written consent from the student unless the student signs a non-disclosure statement in the Registrar’s Office.

While FERPA allows for the release of a wider range of directory information, Nazareth College’s Office of the Registrar has adopted an internal policy to release only: name, dates of attendance, previous school attended, class, major field(s) of study, graduation honors, degrees conferred (including dates), and date and place of birth.

Schedules and grades can also be released to parents and guardians of dependent students, as defined by the Office of Financial Aid. In addition, Nazareth College releases resident student telephone numbers in a “student directory.” In both instances, students are given the opportunity to request that this information not be released.

For a non-disclosure of information request, or for more information about FERPA, please contact the Office of the Registrar.

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NazNet

NazNet is a web interface to the College’s student database. It allows students to access information on-line about their course grades, schedules, program evaluations, financial aid, billing, etc. Students should review this information on a regular basis. In addition, NazNet has a self-service link to the National Student Clearinghouse, where enrollment verifications can be instantly downloaded and printed, and transcripts can be ordered on-line.

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New York State Teacher Certification

The State Education Department of New York has established specific regulations governing teacher certification in all areas. Types of teacher certification include the Initial and Professional Certifications.

Students enrolled in the college’s teacher degree programs which are registered and approved by the New York State Education Department are recommended by Nazareth College for teacher certification when the student has completed all degree and certification requirements. The student is responsible to file on-line for their certifications. Instructions on how to file for certification are sent to the student via the Nazareth e-mail account the semester they are completing their degree requirements.

All candidates for initial New York State teacher certification must also complete EDU 583: Health Education/Child Abuse/Violence Prevention and Intervention Workshop.

New York State requires all teachers applying for a new certification area to be fingerprinted. This is in accordance with the Fingerprinting Mandates under the Schools Against Violence in Education (SAVE) Legislation. Application packets are available on the 2nd floor of the Golisano Academic Center. Payment for fingerprinting is done on-line through the New York State TEACH System.

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New York State Teacher Certification Examinations

For Initial Certification Programs:
A satisfactory level of performance must be achieved on the following New York State Teacher Certification Examinations in order to be eligible for initial teacher certification in New York State:

CURRENT EXAMS

EFFECTIVE FOR STUDENTS COMPLETING THEIR DEGREE; SUCCESSFULLY PASSING ALL
TESTS AND SUBMITTING THEIR APPLICATION FOR INITIAL
CERTIFICATION ON OR BEFORE
APRIL 30, 2014

NEW EXAMS *


EFFECTIVE FOR ALL STUDENTS COMPLETING PROGRAMS ON OR AFTER
MAY 1, 2014

Assessment of Teaching Skills – Written (ATS-W)

Teacher Performance Assessment (Portfolio)

Educating All Students Test

Liberal Arts And Science Test (LAST) Academic Literacy Skills Test
Content Specialty Tests (CST)

Note: Students will be required to take the new CST tests as soon as they are available.

“Candidates who pass the old CST in a particular subject will be permitted to count it toward a certificate in that subject, even if the date on which they apply for the certificate is after the date that the new CST is available – a form of automatic grandfathering.”

More Rigorous Content Specialty Tests

 

The Department plans to publish a timetable in spring 2012 giving the dates when each new CST test will be available. We currently anticipate that many of the exams will be implemented during the 2013-14 academic year and the remainder will be implemented during 2014-15

* Monitor www.nystce.nesinc.com for the content and availability of these new exams. Refer to www.nystce.nesinc.com for complete testing information.

• For Obtaining Additional Certifications:
Only the tests/assessments within the New York State Certification (NYSTCE) program will be acceptable for meeting certification requirements in New York for any teaching certificate title. This requirement of the Content Specialty Exams applies to all candidates seeking additional certification(s) (e.g., literacy education, inclusive education, etc.) “Candidates who pass the old CST in a particular subject will be permitted to count it toward a certificate in that subject, even if the date on which they apply for the certificate is after the date that the new CST is available – a form of automatic grandfathering.”

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New York State Certification Exams and the Nazareth College Admissions Process to Initial Certification Programs

 

All students seeking initial certification in New York State need to pass the appropriate state exams to be certified. If a student completes a teacher education program but does not pass the New York State exams, the student will not be certified in New York State.

When completing the registration form for the New York State Tests the Nazareth College Institution Code is 590. A student’s scores will automatically be reported to the School of Education at Nazareth College if he/she registers with this code.

For testing requirements and certification information on all Nazareth College programs visit the Nazareth College website: http://www.naz.edu/dept/edu/certification.cfm.

 

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Nondiscrimination Policies and Procedures

Statement of Respect and Diversity
We, the Nazareth community, embrace both respect for the person and freedom of speech. The College promotes civility and denounces acts of hatred or intolerance. The free exchange of ideas is possible only when concepts, values and viewpoints can be expressed and challenged in a manner that is neither threatening nor demeaning. It is the policy of Nazareth College, in keeping with its efforts to foster a community in which the diversity of all members is respected, not to discriminate on the basis of race, religion, color, sexual orientation, gender identity or expression, national or ethnic origin, sex, age, marital or veteran status, disability, carrier status, genetic predisposition or any other protected status. Respect for the dignity of all peoples is an essential part of the College’s tradition and mission, and its vision for the future.

Nondiscrimination Policy
It is the policy of Nazareth College of Rochester not to discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, marital or veteran status, disability, carrier status, genetic predisposition, or any other protected status in the admission of students to the college; in any of the rights, privileges, programs, and activities generally accorded or made available to students at the college; in the administration of its educational policies, admission policies, scholarship and loan programs, and athletic and other programs administered by the college; or in the employment practices of the college.

Sexual Harassment
It is the policy of Nazareth College, in keeping with the efforts to establish an environment in which the dignity and worth of all members of the institutional community are respected, that sexual harassment of students and employees is unacceptable conduct and will not be tolerated. Sexual harassment may involve the behavior of a person of either sex against a person of the opposite or same sex, when the behavior falls within the following definition:
Sexual harassment of employees and students at Nazareth College is defined as any unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature when:
A. submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment; or
B. submission to or rejection of such conduct is used as the basis for employment or other decisions affecting that individual; or
C. such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or educational experience, or creates an intimidating, hostile, or offensive work or educational environment.

Other Discriminatory Harassment
Harassment or intimidation of another person, limiting another person’s right to equal opportunity or otherwise denying another person equal treatment because of his or her race, color, religion, sex, sexual orientation,  gender identity or expression, national or ethnic origin, age, marital or veteran status, disability, carrier status, genetic predisposition, or any other protected status is prohibited.

Grievance Procedures for Discrimination and Harassment Complaints

Faculty, staff and students who want further information or assistance in discussing or filing a complaint of harassment or discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, marital or veteran status, disability, carrier status, genetic predisposition, or any other protected status, should contact any of the Advisors for Concerns of Discrimination and Victimization (a list of these Advisors is available in the Department of Human Resources). Advisors will assist in trying to resolve the problem informally and/or explain the steps of the formal grievance procedure.

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Petitions

Special student requests or exceptions (e.g., waiver of a course requirement) require written approval by appropriate Program Director. Depending on the request, additional approvals, including Chair, Dean, and/or Assistant Vice President for Academic Affairs, may be required.  Procedural information about the petition process can be provided by the Director of Graduate Student Services. Students may obtain a Graduate Student Petition on-line or from the Office of Graduate Student Services, Smyth Hall, Room 1.

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Prerequisite Course Work (or Deficiencies)

In selected programs, students whose undergraduate preparation is deficient of course work required for their graduate program of study must comply with any program/course prerequisites in accordance with their admission status. See additional information in the program’s application materials, and in the Programs of Study section of this catalog.

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Probation

Students with an admission status of full accept and earning an overall grade point average in their current program of study of less than 3.0 are placed on academic probation. Student and Program Director/Faculty Advisor are notified when a student is placed on probation. Students are required to meet with their Program Director for advisement and program review before registering for any additional courses. At the conclusion of the meeting, a completed probation form, signed by the program director and the student, must be placed on file in the Office of Graduate Student Services. Students are limited to a maximum of 6 credit hours of course work in a subsequent semester/term. (Please note that the combination of summer sessions is equivalent to one term, therefore students on academic probation may register for a maximum of one 3 credit hour course in summer session I, and one 3 credit hour course in summer session II.) Probation status is accumulated throughout a student’s degree program. Students may be on probation for two semesters over the course of their program; the earning of an overall grade point average of less than 3.0 for a third semester will be cause for dismissal from the college. Students with an admission status of “provisional with monitoring of grade point average” must have a 3.0 by the end of 12 credits; it is cause for academic dismissal if this GPA minimum is not met. In all circumstances related to academic dismissal, the program director will consult with the student’s advisor and department chair prior to proceeding with the dismissal. See also Dismissal; Withdrawal.

Additional Probation Notes

  • Probationary students continue to be eligible to apply for and receive financial aid.
  • Removal from Probation: Once the student meets the GPA standards stated above, the student is automatically removed from academic probation.
  • Standards for grading, probation (including the ‘C’ grade policy), removal from probation, and provisional acceptance related to monitoring GPA for the School of Health and Human Services Licensed Health Professions may be more stringent than those outlined above as governed by program requirements, licensing and accrediting organizations. Consult departmental student handbooks for individual program policies to which students must adhere.
  • There are specific guidelines regarding individual course grades and GPA for students pursuing annotation/extension or certification-only programs through the School of Education. See Annotations & Extensions  program section for additional information.

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Professional Educator Status

A student who has completed a master’s degree, or is enrolled in a master’s program of study deemed appropriate by a Program Director, may seek to register for a graduate level course for professional endeavors. The status of Professional Educator will allow the student to register for a graduate course without formal acceptance into a program. Students seek this status through the Approval for Non-Matriculated Professional Educator Status form, obtained in the School of Education. Course registration for students with Professional Educator status will occur no earlier than one week before the class start date and course payment is due at the time of registration. Registrations are processed on a space available basis.

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Re-admission

Students must complete six credit hours per academic year to maintain their matriculation status. Students in good academic standing who lost their matriculation status and who wish to return to graduate study must file for re-admission. Information on procedures for re-admission can be obtained in the Office of Graduate Student Services (Smyth 1). If the student is accepted for re-admission, credits previously earned count toward the degree program if: (1) credits were successfully completed within the past five years, and (2) the student is returning to the same degree program.

Note: The School of Health and Human Services Licensed Health Professions may maintain matriculation standards or policies related to readmission more stringent than those outlined above as governed by program requirements, licensing and accrediting organizations. Consult departmental student handbooks for individual program policies to which students must adhere.

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Records and Confidentiality

A permanent record (transcript) which includes the student’s complete academic history (program of study, courses, grades, GPA calculations, transfer credit, type of degree conferred, and date of graduation) is maintained for each student.

Copies of permanent academic records are released to employers, certification and licensing offices, or other colleges only with the written consent of the student. One exception which permits disclosure without consent is disclosure to college officials with legitimate educational interests. Program Directors and appropriate college officials have access to academic records for the purpose of counseling, certification, or academic advising.

Once received, all admission and transfer credit documents are a permanent part of the student record and the property of Nazareth College. They cannot be returned to the student. They also cannot be faxed or copied.

Another exception is required by the Solomon Amendment (32 CFR Part 216, RIN 0790-AG42). This amendment prescribes that the College must release student’s name, address, telephone listing, age (or year of birth), level of education, and program of study when that information is requested by the Secretary of Defense for military recruiting purposes.

The Family Educational Rights and Privacy Act, enforced by the U.S. Department of Health, Education and Welfare, grants students the right to inspect, review, and challenge the contents of their educational records, and to prevent disclosure, with certain exceptions, of personal information. Copies of the complete college policy on availability and privacy of such records may be obtained in the Registrar’s Office, Smyth Hall, Room 1. It is also published each term in the Graduate Student Information Guide.

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Religious Observance Attendance Policy

A student who is unable to participate in any class, examination, or assignment due to his or her religious holy day requirements shall not be penalized, provided the instructor has been notified in writing at least two weeks prior to the absence.

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Standards for Written Expression

The American Psychological Association (APA) Manual, 5th Edition, has been selected as the style to be used in all written work. All paper/project assignments must be written solely by the stated author for the course in which they have been assigned. Duplicate copies of papers may be requested at the discretion of individual faculty.

Written work is an integral part of graduate study and an index of the student’s ability to apply the proper syntax, spelling, grammar, punctuation, and construction to a level of synthesis and critical thinking that advanced study demands.

Faculty will expect students to meet their standards and format for written assignments. Students having deficiencies in these areas are individually responsible for remediation. A writing center is available to assist students with written work. See also Writing Center.

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Student Code of Conduct

The college prohibits any conduct on college property which is not in conformity with federal law, New York state law, or local ordinances and regulations. In general, any conduct which infringes upon the rights of others or, which adversely affects the academic or administrative activities of the College is prohibited. The Student Conduct Code shall apply to a student’s conduct even if the student withdraws from school while a disciplinary matter is pending. The full text of the Student Code of Conduct can be found on the Graduate Student Services website: http://www.naz.edu/graduate-student-services/forms.

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Student/Faculty Concerns

Normally, student/faculty concerns are resolved at the program level with the individual faculty member; if not resolved, they are referred to the Program Director, the Chair, and then the Dean of the school/college. If necessary, concerns of an academic nature should then be addressed in writing to the Vice President for Academic Affairs or designee.

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Student Handbooks

Students enrolled in the School of Health and Human Services Licensed Health Professions (Creative Arts Therapy, Occupational Therapy, Physical Therapy, Social Work and Speech Language Pathology) will be provided with a departmental student handbook, and are required to sign a statement indicating their understanding of the policies referenced in the handbook. Students in School of Education programs may obtain a copy of the program’s student handbook by contacting the program/department secretary or program director. The handbook contains additional policies and procedures specific to the program of study.

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Student Teaching/Practicum Placement, School of Education


General Guidelines:

  • Candidates whose programs require a student teaching or practicum placement must file an application prior to the placement. Applications and due dates may be obtained in the Office of Field Placement Services. Due dates of applications are listed in advance in the schedule of classes each semester. If the appropriate faculty as designated on the program’s application form grants approval, the request for placement is processed.
  • The Office of Field Placement Services will make all student teaching/practicum field placement arrangements. The field placements follow a procedure through the appropriate channels that school districts, private schools, and agencies have established with the College. Any arrangements that students have made through personal contacts in the field will not be recognized.
  • A student must be in good academic standing with a minimum cumulative grade point average of 3.0 in order to begin a student teaching/practicum placement. In addition, if a student has received a third “C” grade (C or C+) and therefore must retake a course because of this, the course must be retaken prior to beginning a student teaching/practicum placement.

Guidelines for Practicum Placements in Graduate Inclusive Early Childhood and Childhood Programs: Practicum experiences are designed to provide teacher candidates with experiences working with learners and professional in their new area(s) of certification (s). When the practicum is focused on special education, the practicum student needs to be working with the certified special educator who is currently serving in the role of special educator in the placement.

  • Additional Certification/Same Developmental Level: Early Childhood and Childhood - Students enrolled in the Additional Certification/Same Developmental Level program at the Early Childhood level will need to complete their practicum in a special education setting with a certified special educator grades pre-k-2. Students enrolled in the Additional Certification/Same Developmental Level program at the Childhood level will need to complete their practicum in a special education setting with a certified special educator grades 1-6.
  • Additional Certification/Changing Developmental Levels: Early Childhood - There are two different sets of criteria for students who are enrolled in the Early Childhood Additional Certification/Changing Developmental Levels program.
    • A) If the initial certification is a K-12 certification (e.g. music, art, speech, or health) students will need to complete their practicum in pre-k-2 in a special education setting with a certified special educator.
    • B) If the initial certification is in adolescence education, students will need to complete their practicum in grades pre-k-2. The determination of special education or general education will be made by the program director and will be based on the base certification (s) and the teacher candidate’s prior teaching experience.
    • C) If the initial certification is in Childhood Education, students will need to complete their practicum in grades pre-k-K. The determination of special education or general education will be made by the program director and will be based on the base certification (s) and the teacher candidate’s prior teaching experience.
  • Additional Certification/Changing Developmental Levels: Childhood - There are two different sets of criteria for students who are enrolled in the Childhood Additional Certification/Changing Developmental Levels program.
    • A) If the initial certification is a K-12 Certification (e.g. music, art, speech or health) or an adolescence-level certification, students will need to complete their practicum in grades 1-6. The determination of special education or general education will be made by the program director and will be based on the base certification(s) and the teacher candidate’s prior teaching experience.
    • B) If the initial certification is in Early Childhood, students will need to complete their practicum in grades 3-6. The determination of special education or general education will be made by the program director and will be based on the base certification(s) and the teacher candidate’s prior teaching experience.
       

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Student Teaching Waiver for Initial Teacher Certification Programs/Practicum Waiver for Additional Teacher Certification Programs

A structured, supervised, field experience provided by student teaching/practicum is acknowledged to be one of the most essential as well as beneficial components of a teacher preparation program. Nazareth, however, may accept prior teaching experience to fulfill a portion of its student teaching/practicum requirement, if specific criteria can be met. To be considered, the teaching experience must have been that of a paid, full-time teacher (not paraprofessional nor a per diem substitute) who held a position of primary teaching responsibility for at least one year. In addition, the teacher must have performed satisfactorily and the assignment must have been in the appropriate certification areas, with the range of developmental levels represented.

A petition form must be completed as well as the Student Teaching/Practicum Waiver Form also available in the Office of Graduate Student Services.

The Program Director, Department Chair, and the Dean of the School of Education are responsible for approving or denying the student’s request for a waiver. If the petition were approved, a course or courses must be taken in lieu of the number of hours waived (i.e. the total credit hour requirement is not reduced). The course(s) must be chosen in consultation with the Program Director or academic advisor.

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Time Limit

A student seeking a master’s degree must complete the degree requirements in five calendar years from the date of matriculation. A one-time extension may be granted for a valid reason when a written request has been submitted to the Dean of the school/college in which the student’s program resides via the student petition form. Matriculated students must complete a minimum of six credit hours per academic year to maintain their status, unless a leave of absence has been granted (see Leave of Absence for information regarding the policy and approval process). See also Petitions.

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Transfer Credit

Students may obtain a Request for Approval of Graduate Transfer Credit form in the Office of Graduate Student Services, Smyth Hall, Room 1. This form is used for either graduate level credits previously taken and/or credits to be taken in the near future. Grades earned in transfer are not included in the grade point average. Nazareth College reserves the right to accept or refuse any transfer credit. Additional policies and procedures regarding transfer credit are as follows:
• A maximum of six (6) graduate credit hours earned at another accredited institution may be applied to the Nazareth College degree.
• Transfer credits must be appropriate to the student’s degree program.
• A minimum grade of B (3.0) or higher must be earned for each course. Courses graded on S/U or P/F basis are not transferable.
• Transfer credits must be earned not more than five years prior to matriculation.
• A printed catalog description must accompany the request for approval form.
• The official transcript is required before awarding transfer credit.

Students must be matriculated in a Nazareth College Graduate Studies program before transfer credit will be considered and posted on the Nazareth College transcript.

Students having completed graduate level course work elsewhere prior to application to Nazareth College, must complete the request for approval of transfer credit form following matriculation. There is no guarantee that previous credits earned at another institution will be accepted in transfer and applied to the Nazareth College Graduate Studies program.

Matriculated students who wish to take a graduate level course at another institution to be applied toward their degree program at Nazareth College must obtain prior approval to do so. The procedures as printed are adhered to in requesting approval prior to the student’s registering for the course. The Office of Graduate Student Services and Program Director review all requests regarding transfer credit. Allow approximately four weeks for processing.

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Tuition Waiver Acceptance Policy

Tuition waivers can be used for the payment of tuition according to the following policies:
• The tuition waiver is acceptable in lieu of tuition only at the time of registration and for the credit hour value in effect at the time of registration. A registration fee is required at the time of registration.
• As indicated on the waiver, a student may use waivers up to a maximum equivalent of 3 credit hours per Fall, Spring, or Summer semester (Summer Session I and Summer Session II are considered one semester).
• If a student was a field professional and is expecting a waiver from the school/agency, but does not have it yet, the Student Accounts Office will verify with the Office of Field Placement Services and process as usual. The actual waiver must be received no later than three weeks following the first day of the semester. If a student is not on the list from the Office of Field Placement Services, regular tuition payment must be made in order to register.
• If a student withdraws from a course covered by a tuition waiver, he or she will receive the waiver back only if no tuition liability for the course was incurred.
• A tuition waiver cannot be submitted for any previous or past-due balance.
• An unused tuition waiver (full or partial) has no cash value and cannot be refunded, re-issued, or held on account for future use.

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Waiver of Credit

A waiver of credit allows the student to substitute an elective course from the same area of concentration in which the waived course resides (e.g., a waived course in literacy education must be replaced by another literacy education course). Waiver of course credit does not decrease the total number of credits required for the degree or for certification. The course in replacement of the waived course is selected in consultation with the Director of the program from which the courses reside (e.g., the substitute course in educational technology is selected in consultation with the Director of the Educational Technology Specialist/Computer Education Program, regardless of what program the student may be enrolled in). A petition that documents approval of the waived course and what course is being taken instead must be on file in the Office of Graduate Student Services .

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Withdrawal

A student planning to transfer or leave the college for any reason must give immediate and formal notice in writing to the Director of Graduate Student Services of his/her intention to withdraw using the Graduate Program Request for an Official Withdrawal form available in the Office of Graduate Student Services, Smyth Hall, Room 1.

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